Review and Sharing Sheet in LibreOffice Calc

1. Review Features in LibreOffice Calc

Track Changes

This feature allows you to track all edits made to a spreadsheet, including who made the changes and when.

Steps to Enable Track Changes:

  • Go to the Edit menu.
  • Select Track Changes > Record.
  • Any changes made to the document will now be tracked and marked.

Steps to Manage Changes:

  • Go to Edit > Track Changes > Manage Changes.
  • You can view, accept, or reject changes in the dialog box.

Comments

Adding comments is useful for leaving notes or feedback on specific cells.

Steps to Add Comments:

  • Right-click on a cell and select Insert Comment.
  • Type your comment in the text box.
  • Comments appear as small indicators in the top-right corner of the cell. Hover over the cell to view the comment.

Managing Comments:

  • Edit or delete a comment by right-clicking the cell and selecting the appropriate option.

2. Sharing and Collaboration

Sharing a Spreadsheet

LibreOffice Calc supports collaboration by allowing multiple users to work on the same file.

Steps to Share a Spreadsheet:

  • Go to the Tools menu.
  • Select Share Spreadsheet.
  • Check the box for Share this spreadsheet with other users.
  • Save the file when prompted. Multiple users can now open the file and make changes simultaneously.

Linking to External Data

You can link cells or sheets to external data sources for live updates.

Steps to Link to External Data:

  • Go to Sheet > Link to External Data.
  • Enter the URL or location of the external file.
  • Select the data range you want to link.

3. Exporting and Sharing Files

  • Export as PDF: Share your sheet in a read-only format by exporting it as a PDF.
    • Go to File > Export As > Export as PDF.
  • Save in Other Formats: Save your sheet in formats compatible with Excel or Google Sheets.
    • Go to File > Save As and choose a format like .xlsx or .csv.

Key Tips

  • Use Track Changes and Comments for effective collaboration during reviews.
  • Always enable sharing for simultaneous editing by multiple users.
  • Use external data linking for dynamic and real-time data updates.

LibreOffice Calc - Collaborative Spreadsheet Management